MAIL AND DIRECTORY MIGRATION

Notes equivalents for migrated Microsoft Exchange data
The Microsoft Exchange Domino Upgrade Service converts information from the Microsoft Exchange server to Notes, including messages and contact information as shown in the following table:
Microsoft Exchange/Outlook dataEquivalent Notes data
Calendar and scheduling informationCalendar view of the Notes Mail file
ContactsMigrated to the Contacts view in Notes. Can be replicated to the Address book through the Notes client.
Custom message types, including Scheduler messagesNot migrated
Deleted itemsNot migrated
Delivery failure messagesMigrated to Notes Inbox
Digital signaturesNot migrated
Distribution listsGroup document in Domino Directory
Encrypted messagesNot migrated
Document linksMigrated
JournalsNot migrated
Message date and priorityMessage date and priority
Messages and attachmentsMessages and attachments
Microsoft Office documentsMessages with attached Microsoft Office document
NotesTo Do tasks
Outbox folderDrafts folder
Sent folderSent folder
Exchange directoryPerson documents in Domino Directory
Private Address BookNot migrated
Public foldersNot migrated
Read and unread statusNot migrated *
Roles and Permissions on Mailboxes and FoldersNot migrated
Sender and recipient informationSender and recipient information
TasksTo Do tasks
* The Microsoft Exchange Domino Upgrade Service marks all messages migrated from Microsoft Exchange as unread in the Notes mail file.

Modifying gateway names in migrated messages

When migrating messages and directory information from Exchange, Microsoft Exchange Domino Upgrade Service does not automatically convert the names of Exchange gateways in the sender's address to Notes gateway addresses. After they begin using Notes mail, users who reply to messages that were received from an external messaging system and migrated from Exchange may need to manually edit the gateway address of the recipient.

Locating the Microsoft Exchange mail file

The Microsoft Exchange client stores mail messages and Calendar entries in a PST file, which is roughly equivalent to the MMF that Microsoft Mail clients use. However, unlike Microsoft Mail, which stores both the user's Personal Address Book and mail messages in a single MMF file, Microsoft Exchange uses different files to store these two items.

Migrating Contacts from the Microsoft Exchange mail file

Contacts are migrated from Exchange to the Domino mail file as part of the user’s mail file, and can be viewed in the Contacts view. The user can then replicate the Contacts from the mail file to a personal address book, if that is desired.

The Microsoft Exchange mail box is stored in a PST file, which can be stored either locally or on the Exchange server. The Microsoft Exchange Domino Upgrade Service can migrate information only from PST files that are located on the Exchange server. Users can run the Notes upgrade wizard at their workstation to migrate messages and other items from locally-stored PST files.

Migrating messages from the Outbox and Sent Items folders

All Exchange mailboxes contain the folders Outbox and Sent Items. When you migrate mail for Exchange users, these folders are not added to the Notes mail file. Rather, the messages in these folders are migrated to their corresponding folders in the Notes mail file. Messages in the Sent Items folder are migrated to the Notes Sent folder, and messages in the Outbox folder are migrated to the Drafts folder.

If a user manually copied received messages to the Outbox, or saved unsent, draft messages to the Sent Items folders (for example, by using a drag-and-drop operation), Microsoft Exchange Domino Upgrade Service migrates the messages, but does not place them in the equivalent Notes Drafts and Sent folders. After migration, users must select the All documents view to see the messages.

Migrating an Exchange folder that has the same name as an existing Notes folder

If a folder in a migrating Exchange mailbox has the same name as a folder view that already exists in the Notes mail file (for example, Discussion Threads), Microsoft Exchange Domino Upgrade Service appends the numeral 1 to the name of the folder name to make it unique (for example, Discussion Threads1). Additional duplicates are numbered sequentially to ensure uniqueness (for example, Discussion Threads2, Discussion Threads3, and so forth).