MAIL AND ADDRESS BOOK

Managing mail with QuickRules
QuickRules allow you to create simple rules based on incoming mail to take an action on messages with specific subject lines, sender names, and/or from specified domains. Most of the information required to create a QuickRule is supplied automatically, so that you only need to determine the conditions and actions for the QuickRule. For example, you can select one or more conditions to create a rule that will eliminate incoming spam mail with similar conditions.

To create a QuickRule

1. In your mail file, select the message that will be used as the model for the QuickRule.

2. Choose Actions - Tools - Create QuickRule. Note that the Conditions fields are completed with the appropriate values from the selected message. For example, the "Sender" field contains the name of the message sender.

3. Complete the Create QuickRules dialog box as follows:
OptionAction
Select conditions to matchTo apply a condition to the QuickRule, select the condition.

For each condition, specify the state of the condition (such as "contains" or "is"). For example, if you want the QuickRule to act on any message that is similar to the subject line of the current message, you would select "contains."

Decide when take actionChoose whether you want to base your QuickRule on some or all of the selected conditions.
Choose the action to performSpecify the action for the QuickRule to perform on the incoming message:
  • "Move to folder" allows you to specify a mail folder to which the QuickRule can deposit the message.
  • "Change importance to high" enables the QuickRule to change the message's urgency level.
  • "Do not accept message" prevents the message from being delivered to your mail file.
4. Click OK. The QuickRule is generated and stored in the Rules folder. The new rule than can be opened, viewed and edited as a regular mail Rule.

Note The new rule will act on incoming messages. Existing messages in the Inbox that meet the conditions of the rule will not be affected.