CALENDAR AND SCHEDULING

Sending updated information for a meeting
If an invitee sends you an e-mail requesting an update from you about a meeting you are the chair or organizer of, you can send the invitee the information from your copy of the meeting invitation on your Calendar. When the invitee receives the updated information from you, a copy of the invitation is sent to the invitee enabling him or her to update the Calendar.

1. Open Mail.

2. Open the "Request Update" e-mail sent from the invitee ("Request Update" e-mails have a blue icon with the letter "i" next to the Subject Information Icon).

3. Click the "Send Updated Information" action button in the action bar.

4. (Optional) To include comments with your meeting information, select "Include additional comments on notice" in the dialog box. Comments appear above the meeting description when the invitee receives the notice in their Inbox. If you cancel out of the comments form once it is displayed, no comments are sent and the request for information is cancelled.


5. Click OK and then close the "Request Update" e-mail.

Tip You can also update a meeting that you are the chair of and send the updated information to the meeting participants. Open the meeting in your Calendar, make changes to the Subject, Location, Description, Rooms, or Resources fields, and then click the "Save and Send Invitations" action button in the action bar. Click Yes when prompted if you want to send the updates to the meeting participants.

See Also