Lotus Notes 7 Help - Moving or adding mail to a folder

MAIL AND ADDRESS BOOK

Moving or adding mail to a folder
Folders are useful for organizing your messages in a way meaningful to you. You can show the same message in one folder or as many as you want. Before you move or add a message, note these distinctions.

When you move a message to a folder, Notes shows the message in the target folder instead of in the current folder. You’re not really "moving" the message at all -- you're telling Notes which folder should show the message.
When you add a message to a folder, Notes shows the message in both the current folder and the target folder.

Caution There is only one message. If you delete a message in any folder or view it disappears from all other folders and views.

You can’t move messages from most views (such as Drafts or All Documents) because views automatically select the messages they contain. You can only add messages from views to folders. To stop a message from appearing in the All Documents view, you can delete it, but this deletes it from any other views or folders in which it appears. To stop a message from appearing in the Drafts view, send the message.

The Sent view is an exception; you can use a dialog box to remove a message from it while still displaying the message in folders.

For more information, see Deleting, removing, or tracking messages from the Sent view.

To move or add mail to a folder

1. Select the message(s).

2. From the menu, choose Actions - Folder - Move To Folder.

3. (Optional) To create a new folder, click "Create New Folder," enter a name, and click OK.

4. Do one of the following:

Select the folder and click Add to show the selected message(s) in both the current folder and the target folder.
Select the folder and click Move to show the selected message(s) only in the target folder.

Tip You can also drag messages to a folder. To move a message to a folder, display the folder you want in the navigation pane, and then drag the message to the folder. To add a message to a folder, hold CTRL (or COMMAND on the Macintosh) and drag the message to the folder. To move a folder inside another folder, drag and drop it onto the other folder.

To take advantage of folder improvements in your mail in Lotus Notes 7, your mail database must be upgraded using the MAIL7.NTF template. Ask your Domino administrator for assistance.

See Also

Creating a folder

To put a document into a folder

Moving a folder or view

To delete a folder

Sorting mail in a folder or view

Organizing documents into folders

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