Lotus Notes 7 Help - Capturing metadata about a document

WORKING WITH DOCUMENTS

Capturing metadata about a document
Metadata is information that describes the characteristics of stored data. It can be used to organize and search documents.

The Meta tab in Document Properties lets you view and capture metadata about a document, and if you choose, to post metadata in the Domain catalog.

Document Properties Meta

Metadata allows authors or librarians, for example, to find bibliographic data that represents the document. When you open a document, metadata is already captured in some fields. However, you can also capture metadata about a document while you are in a view by clicking the Meta tab and filling out fields.

You can post metadata for a document in the Domain catalog, which creates a link to the document. Domain search then indexes the document's metadata.

Note If Domain search is not set up, you can still capture metadata, but you cannot categorize metadata and post it to the catalog.

These are the fields in the Meta tab:

Field What the field means

Title The title of the document.

Creator Who created the document.

Keywords Keywords you can add to the metadata that helps categorize the document.

Description Information you can add to the metadata that helps describe the document.

Date The date the document was initially created.

Identifier Unique ID string that identifies the document.

Type The type of document, for example, a WAV file.
Note It is recommended to enter syntax for MIME types, for example, x-Lotus-1-2-3, which is application specific (a MIME type is defined as x-* , where (*) is an application)

To post metadata in the Domain catalog

1. Select the document.

2. Choose File - Document Properties.

3. Click the Meta tab.

4. Click the Categorize button, and choose a category that is listed to categorize your document.

5. Click the "Post to Catalog" button to send the metadata to the Domain catalog. The link document can then be found in the Domain catalog.

6. (Optional) You can add specific keywords pertaining to your document in the Keywords field, and any description about the document in the Description box.

Searching for databases in your domain whose titles contain specified text

Viewing information about documents

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Field	What the field means
Title	The title of the document.
Creator	Who created the document.
Keywords	Keywords you can add to the metadata that helps categorize the document.
Description	Information you can add to the metadata that helps describe the document.
Date	The date the document was initially created.
Identifier	Unique ID string that identifies the document.
Type	The type of document, for example, a WAV file. Note It is recommended to enter syntax for MIME types, for example, x-Lotus-1-2-3, which is application specific (a MIME type is defined as x-* , where (*) is an application)