MAIL AND ADDRESS BOOK

Addressing mail
You can address a message either by selecting recipient names from an address book or by entering names or addresses directly into a message. If you enter names directly, you can set Notes to use a type-ahead feature that completes names based on the first few letters you type.

Click any of these topics:


To enter a name or address manually

To address a message, type each recipient's name or address in at least one of the To, carbon copy (cc), or blind carbon copy (bcc) fields. If you type more than one name in a field, press ENTER after each name, or separate the names with commas.

To see whether Notes recognizes a name you type in an address field, choose View - Refresh. Notes searches all appropriate address books for each name in the field, supplying addresses for the names it recognizes. For unknown names, Notes may open a list of similar names you can select from.

Note Everyone who receives the message can see and reply to names in the cc: list. Each person in the bcc: list sees only his or her own name in that field, and recipients in the To or cc lists see nothing in the bcc field.

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When to use a name only and when to use a full address

You can enter just a recipient's name as an address if the Domino directory on your home server, or your Personal Address Book, contains address information for the recipient. If the recipient's name is not in the Domino directory or any Personal Address Book, you must type the full address of the recipient. For example, if the recipient uses Notes mail and your organization uses domains, the full address Jane Q Public @ Marketing tells Notes to route the message to Jane Q Public in the domain named Marketing. If you know the recipient does not use Notes mail, enter her Internet e-mail address, for example jqpublic@acme.marketing.com.

Tip You can also save addresses of people and groups in your address book so that you can type the recipient's name instead of the full address.

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To use the type-ahead feature

By default, Notes uses type-ahead to complete names you type, displaying each name as soon as you type enough letters for a match. This convenience can save you time when typing a lot of names.

When Notes shows a name while you're typing, do one of the following:


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To customize or disable the type-ahead feature

Notes looks up names in your address book first, then in a Domino directory on your home server. You can customize type-ahead to look in your address book only, or you can disable type-ahead.

1. From the menu, choose File - Mobile - Edit Current Location.

2. Click the Mail tab.

3. In the "Recipient name type-ahead" field, select:

4. If you choose "Local only" or "Local then Server," in the "Activate recipient name type-ahead" field select: 5. Click "Save & Close."

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See Also